Presentation software consists of programs used to create slideshows of text, graphics, audio, and/or video to accompany a speech or public presentation. A badly-designed presentation can make a potential investor reconsider the credibility of the presenting company. Picking the right software for your business’ needs can be a difficult task, due to the sheer quantity of options available.

The choice between different presentation software options should take into account whether they can win you more business, improve productivity and efficiency, foster collaboration, store branded assets, and track analytics and results in order to provide your sales team with insight into what does and doesn’t work. The most flexible software will offer a good degree of customization and high-quality graphics.

When deciding between different presentation software choices, consider the cost, ease of use, creation and presentation features, customization options, type of platform, and access to resources such as stock images. Before even looking at the different options available to you, it can be helpful to make a list of your business’ needs and find the presentation software that best matches them.


 


Top 9 Companies

#1
9.5 / 10
  • Super Themes, built-in variations
  • SkyDrive integration
  • Cloud friendly, save and access your files from any device
  • Touch-friendly sized buttons
  • Collaborate with multiple users  in a single presentation
  • Insert online media directly (images, sound, YouTube, Facebook)
#2
Our Partner
9.3 / 10
  • #1 Rated Presentation Software
  • Create Beautiful, Engaging, Non-linear presentations
  • Zoom in or out to another subject as necessary
  • Seamlessly switch to a different presenter in another location
  • Collaborate with different users simultaneously
  • Access and edit your presentation anywhere at any time
  • Editor's top choice for business presentations
#3
8.9 / 10
  • Free fully-functional presentation software
  • iCloud Drive compatible
  • PowerPoint friendly
  • Slide-based presentations
  • Collaborate with multiple users on a single presentation
  • Only available of Apple users
#4
8.6 / 10
  • Free full-featured presentation software
  • Access , create and edit presentations anywhere, anytime
  • Collaborate with co-workers in real-time
  • Saves your presentations automatically
  • PowerPoint compatible
#5
7.7 / 10
  • Create presentations quickly
  • Import presentations from PowerPoint, Evernote and Keynote
  • Thousands of free to use images
  • Starts at $30 per year (pre-launch offer)
#6
6.7 / 10
  • Compatible with PowerPoint and Google Presentations
  • 24/7 online and offline access
  • Collaborate with co-workers, share slide or store for future use
  • Measure presentation effectiveness
  • Embed real-time data into your presentations
  • Store presentations online for better security
#7
6.6 / 10
  • Fully-functional free version
  • Upload and share your presentations quickly
  • Access, edit your presentation anywhere, anytime
  • Compatible with Open Doc, Microsoft Office files
  • Collaborate with multiple users on a single presentation
  • Drag and drop features
#8
Our Partner
6.4 / 10
  • Create presentation videos in minutes
  • Find the right storyline for your topic
  • Write the perfect script using selections of examples
  • Instantly generates storyboard for you to fine-tune
  • Publish finished clip on YouTube, or download the mp4 file
  • Select your own video speed and voice-over, or record your own voiceover
  • Presentation software for personal, professional, or educational use
#9
5.6 / 10
  • Free version available
  • Easy to make animations
  • Web-based software, access anywhere, anytime
  • Drag and drop elements into your presentation
  • Premium support (business and pro accounts)
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How We Compare Presentation Software

Creation Features

30%

The best presentation software programs will allow you to build your presentation from the ground up. Whether you start from scratch or use one of the many templates or themes available (from the company or online public databases), the best programs will allow you to combine a number of different features to explain your ideas and utilize your resources to create a presentation for whoever your audience is. Presentation programs that allow users to incorporate a variety of text features, images, shapes, charts & graphs, videos, animation, sound and more in their presentations rated well in this section. While companies who may have specialized their software to utilize specific styles, advanced presentation features or otherwise limit the versatility of the presentations that can be made will score lower. We also look for programs that make collaborating easy in this section. The more your program can do to customize your presentation, the better.


Presentation Features

15%

The ultimate goal for most presenters is delivering the message to the audience, so in this section we look at how easy it is to access your presentation and deliver it wherever and whenever you need to.  Presentations that can be timed, have smooth transitions (or transition options), and that can be show with or without an internet connection rate higher in this area than those that require manual progression and only can be accessed and edited online. Additionally, programs that allow you to sync to other devices or can be accessed from anywhere (web or cloud based platforms) also score higher in this section.


Compatibility

10%

Like with so many programs of the past, presentation software used to have to be downloaded onto your computer to create and show presentations. However, now many presentation software programs are web-based, allowing you to create, store and present from the internet. The best presentation software will allow you to choose, offering computer, smartphone and tablet versions of the software for offline work, but also sync across all versions, and allow you to create, access, edit and present your work from any internet browser.

Additionally, many presentation software programs are compatible with more commonly used programs. Some allow you to import your existing powerpoint presentations or compatible files (.ppt or .pptx) into their program to take the editing to the next level. Others allow you to pull videos and images from other commonly used sites (like Flickr or YouTube).  The more outside programs the presentation software can work with, the higher the rating in this section as well.


Ease of Use

10%

The quality of your presentation is based on a number of factors including the material, layout and skillset of the creator. Oftentimes the best presentations are going to come from experts who have learned the program backwards and forwards and understand every function and feature available. However this doesn’t mean you can’t make a good presentation with very little skill with the right program.

Some presentation software, on the other hand, is more limited, but is built for specific uses, styles, or features. These programs are often easy to use and master, which is helpful for those looking to use the program for one type of presentation, style or functionality. However, for those looking to create presentations for a variety of purposes, styles, resources, and audiences, you may find these programs limiting after a few uses.

The best presentation software programs will make it easy for beginners to use, and also offer advanced features for more experienced, or even expert users.  This way, no matter where you are in your learning process, you won’t find yourself growing out of your presentation software anytime soon.


Customer Service

15%

Learning new software can be tricky, especially if you are trying to teach yourself without the assistance of an instructor. Most all presentation software companies offer online resource guides, and chances are there is an online forum of users who would be happy to assist you with challenges you’ve faced…. However companies that go the extra step to provide online tutorial videos or walkthrough presentations, and live customer support (where you can talk to a pro), rate better in this area than those who leave it to the user to figure out.  

Additionally, presentation software companies should make it easy to contact with any concerns, problems or complaints. They should also have easy to find policies and procedures.  The more open about their policies and the easier they are to contact, the higher the company rates in this category.


Cost

10%

Many times presentation software companies offer a free membership to use the base line product, with the understanding that any projects and presentations you create will be publically accessible. With a paid membership or purchase, many programs allow you to set privacy controls, provide access to additional features, increase your cloud storage capability, allow collaboration from multiple users, save your presentations to your computer or devices, or access your projects from other versions of the software.

Depending on the software, you may be able to purchase the program all together for unlimited use, or you may have to subscribe to a reoccurring membership on a monthly or annual basis.  Price varies based on the presentation software you are looking into, so we look at the value of the product for the price.

 


Reviews

10%

The last thing we look at is the reviews of the companies from consumers like you. This score is based on ratings from reviews submitted to ConsumersAdvocate.org, the company’s Better Business Bureau rating, other review sites, and review articles, to provide the most inclusive and accurate ratings available. 



Customer Questions & Answers

What kinds of presentation software are available?

The vast majority of presentation software programs use a slide-based, or slideshow format. This is a linear format that allows the presenter to compartmentalize the information as he or she moves from slide to slide. However, the alternative option introduced by Prezi is a spatial format, which allows the presenter and audience to move from idea to idea in an dynamic way. The presenter can layer multiple concepts into the bigger picture by zooming in and out of concept, moving through the presentation in an orderly or organic way.

Selecting the presentation software that is right for you will depend on what you’d like to do and how you plan to use it.

How advanced do you want to make your presentation? Are you looking for a simple text and image presentation, or a highly involved visual display with complex charts, videos, and infographs? Some programs are built to be simple and fast, while others are meant to impress.

Do you have access to the internet? Some presentation programs are cloud based, and may require an internet connection in order to create, save or show your presentation.

How many people will be working on this presentation? Some programs allow you to collaborate with others, or allow multiple people the ability to edit the same presentation. Though it’s important to note that this is a cloud-based feature which requires an internet connection.

Do you plan to make changes on the go? Many programs have mobile apps. Some let you create new presentations, edit existing ones, and present them from the app. Others only allow you to access completed projects, which is useful to those looking to use their mobile devices as a remote control during their presentation.

No matter what you’re looking for, chances are there’s a presentation software program that will meet your needs.

Who uses presentation software?

Anyone can use presentation software for almost any reason. Below are a few examples of ways presentation software has been used.

- Educational presentations (by teachers or students)

- Business presentations (sales, analytics and reporting, program management, development, etc...)

- Marketing & Advertising

- Social Media

- Church or Religious presentations

- And much, much more….